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Event Management & Business Support for Life Science & associated industries
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Event management, business & operational
support for
life science & associated industries.
Molecular Level Events
supports the Life Science sector & associated industries with event planning & business services up close, breaking them down to the smallest parts - the 'molecular level' of event & admin processes.
We provide events & business support services so your scientific impact is maximised.
Our clients include startups, industry, academics & government. We are based in the heart of Cambridge & our clients are UK & Europe-wide based.
Our Services
Whether you are planning a virtual, physical or hybrid event, an international conference, research or development day, investor networking or a poster session, Molecular Level Events delivers the full execution of life science & associated industry event management services. Tailored to your requirements, we drive interest among your investors and exceed delegate expectations, ensuring a return on your investment.
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Molecular Level Events also offer a range of business & operational support for those experiences or anticipating growth or just in need of a helping hand to get things moving.
We are experienced using and recommending online organisational and project management tools specific to your requirements.
Our services include:
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Strategic planning & delivery of physical, virtual & hybrid events
Scientific & social program management
Sustainable event practice
Venue sourcing
Event marketing
Stakeholder liaison
Photographer management
Catering management
Sponsorship & exhibition sales
Delegate management & registration
Budget management
Post-event analysis & impact evaluation
Event Management
Our services include:
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Creating job description templates
Interviewing admin staff, reporting back findings
Website development & maintenance
Logos & branding
Process discovery & process document writing
Meeting coordination, organisation & note taking
Travel booking
Comprehensive travel itineraries
Consulting, assisting, & organising document & email filing/sharing
Using online solutions to optimise you & your team's outcome
Business & Operations support
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Event Management process
There is science behind every event we organise. Here is a snapshot of the methodology we use to manage our event process:
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Speaker liaison
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Delegate engagement
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On-site facilitation
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Venue staff management
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Catering, travel, and other query management
Control
Communication
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Dates, budget, number of participants
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Booking system requirements
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Venue requirements, accommodation
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Travel (if needed)
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Key speakers/speakers
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Agenda & Poster sessions
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Merchandise & literature requirements
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Social media campaigns
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Coordination
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Coordinating, preparing, & planning
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Conference fees
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Event and website promotion
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Registrations, payments received
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Delegate query management
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Stakeholder negotiating
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Risk management
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Anticipating last minute changes
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Finding and implementing solutions
Conclusion
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Travel back for VIPs
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Feedback analyses
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Certificates of attendance
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Invoice settlements
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Post-event queries
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Presentation uploads
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Delegate attendance spreadsheet
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Photogallery
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Culmination
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We offer a variety of tailored services to suit your scientific business, administration & operation requirements. These include:
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Administering executive and leadership meetings including scheduling, hosting, meeting minutes, managing key stakeholders and driving follow-ups to action items
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Website building & development, logos, branding
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Admin talent management processes including job description templates, hiring, onboarding, compensation/benefits
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Booking travel and accommodation
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Producing comprehensive travel itineraries
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All financial management, including budgeting & accounts, processing electronic payments, & assisting in managing suppliers
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Support on UK and Foreign Tax income and niche currencies
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Developing & maintaining operational project documentation, filing, recording & reporting systems
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Developing & supporting effective communication mechanisms between admin & operational project teams
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Using the latest organisational & project management tools to intergrate with your business needs Eventbrite, Zapier, Mondays.com, Trello etc.
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Business & Operation services
Statistics
We have a long history of organising events. Here are some conservative estimates that reflect our experience.
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500
Physical events
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100+
Online Events Organised
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10,000
Delegates
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10
10+ years organising events
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£1.3m
Estimated event revenue
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23
Events held in 23 different countries & counting
Clients
Molecular Level Events have organised hundreds of physical, online and hybrid events for many outstanding contributors to Life Science & associated industries around the globe. We work with people at any stage or background from Startups, SME's Industry, Academics and Government to Research Institutions, Pharma Companies, Registered Charities and the NHS/ hospitals/clinics.
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We have also organised physical, hybrid, virtual training seminars & conferences, & successfully developed and collaborated on hundreds of administration processes for science education providers including Government bodies, Ministries of Education, Academic bodies and phrontisteries around the world from Singapore to Sub Saharan Africa, to remote Caribbean islands.
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Here are just a handful of organisations we have collaborated with to support their scientific mission.
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About us
We are Molecular Level Events
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Event Management & Business Support for Life Science & associated industries
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Life Science is continuously evolving thanks to its collaborative nature. At Molecular Level Events we strive to organise fruitful events as we believe these collaborations bring innovative ideas, lending important insights into disease processes, novel therapeutics and innovative medical changes which directly improve our health and the world we live in.
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Molecular Level Events collaborates with many experienced and highly skilled consultants to bring you a range of additional services. Please see our trusted team below.
The team
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Melissa Balzano,
Director of Events and Operations
Melissa is a proven Life Science Event Organiser, with over a decade of event organisation under her belt, much of which working with EMBL-EBI and ELIXIR. She brings a highly sought-after global network of connections, comprehensive life science event industry knowledge, and a robust administrative, organisational and operational skillset. She has a particular interest in green events, focusing on sustainability and carbon footprint reduction wherever possible.
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Before managing events, Melissa trained with the University of Cambridge to be an English Language examiner and teacher where she taught and examined extensively. She received a joint honours degree in Business Administration with Italian from Buckinghamshire Business School and Università degli studi di Bergamo and a Masters equivalent in Teaching English as a Foreign Language. She is bilingual and has been described as organised to the point of breaking tasks down to the minute detail - the 'Molecular Level' of detail - to achieve continuous process evolvement and successful outcomes.
Paul is our go-to for website builds and developments that really showcase your scientific projects. A true creative, Paul is an expert at creating logos, branding and graphic design. These are used for marketing, events, registrations, applications, agendas, presentations, posters, social media, infographics and merchandise. He has been creating powerful brands for over 20 years.
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Paul Lane,
Website, graphics, logos
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Anna Burrows,
Finance
Anna Burrows ACMA, CGMA is our Chartered Management Accountant. Anna provides Molecular Level Events and our clients with advice on how to access funding for Scientific projects, Intellectual Property, Patents, business planning, budgeting, forecasting, profitability, and setting KPIs.
Anna can take on all aspects of bookkeeping as well as advice on UK and Foreign Tax income and niche currencies. She is well versed in VAT registrations and refunds as well as helping advise our clients on sustainable Cloud Accounting systems and Tax Savings Schemes.
Anna is bilingual Polish speaker and speaks German too.
Get in touch
Have an event, admin & operation or general query? Get in touch.
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